![]() You’ll never have a situation where both are used, it’s an either/or situation. Examples of items that might be shipped using a pro forma invoice include: samples, personal effects, trade show equipment and materials, marketing materials, or items for repair or replacement and return. A commercial invoice states the exact amount of money a buyer needs to pay to the seller for the purchased goods or services. If the buyer gives up on the purchase for any reason, there are no consequences. This type of invoice is merely a listing of goods, along with much of the other information required by standard commercial invoice, and it’s a signal to a customs official that the items in the shipment are not for resale. Definition of Proforma invoice: A sample invoice provided by an exporter prior to a sale or shipment or merchandise, informing the buyer of the price. A proforma invoice lets the buyer budget for the purchase based on the projected cost. Pro forma, in Latin, means as a matter of form, and applies to practices or documents that are done purely as a formality. It will have each item listed in the shipment with a corresponding HTS code and value for customs. ![]() Business or personal stationery may be used for these invoices if it contains all the required shipment information that is on your invoice. It should have the shipper’s information and logo, the invoice information, the consignee’s information including tax ID or VAT number, if required, as well as a phone number. How to create a Commercial Invoice Open IncoDocs Open IncoDocs in your browser and navigate to the Invoices section. Three copies of the commercial invoice or pro forma invoice (if a commercial invoice is not available) are required for all your non-document shipments. ![]() The invoice is used as a customs declaration and is. ![]() A commercial invoice is the most common part of your shipping documentation, and is required for most shipments. A commercial invoice is needed for shipments of any type that travel outside the European Union. ![]()
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